Our Constitution

The aims of the Group shall be to: ensure the annual event of a Remembrance Parade and Ceremony takes place in Eston with and on behalf of the local community.

 a.        Raise money

 b.        Open a bank account

 c.         Take out insurance

d.         Acquire meeting venues

e.         Organise events

f.          Work with other groups and exchange information in line with GDPR

g.         Do anything that is lawful which will help it to fulfil its aims

(a) Membership of the Group shall be open to any person over 18 or any organisation living or located in the local area who is interested in helping the Group to achieve its aims, willing to abide by the rules of the Group, maximum number of members will be 18.

(b) Membership shall be available to anyone without regard to gender, race, nationality, disability, sexual preference, religion or belief.

(c) Every committee member shall have one vote at General Meetings.

(d) The membership of any member may be terminated for good reason by the Management Committee but the member has a right to be heard by the Management Committee before a final decision is made.

(e) Any external organisation will appoint a representative to attend meetings of the group, upon request, and notify the Secretary of the attendee.

(a) The Group shall be administered by a Management Committee of the Officers elected at the Group`s Annual General Meeting (AGM).

(b) The Officers of the Management Committee shall be: the Chairperson, the Vice Chairperson, the Treasurer and the Secretary.

(c) The Management Committee shall meet prior to each monthly meeting, as required.

(d) The Chairperson shall Chair all meetings of the Group.

(e) The quorum for Management Committee meetings shall be a minimum of 3 members. If a Management member cannot attend, a representative from the wider committee can be nominated to attend in their absence.

(f) Voting at both Management/Monthly Committee meetings shall be by show of hands. Each committee member is entitled to one vote, if the vote is equal numbers for & against then the status quo remains (nothing changes and can be discussed at a further meeting, if required).

(g) The Management Committee may appoint another member of the Group as a Committee member to fill a vacancy provided the maximum number is not exceeded.

(a) The duties of the Chairperson are to:

• chair meetings of the Committee and the Group

• represent the Group at functions/meetings that the Group has been invited to

• act as spokesperson for the Group when necessary

(b) The duties of the Secretary are to:

• take and keep minutes of meetings

• prepare the agenda for meetings of the Committee and the Group in consultation with the Chairperson

• maintain the membership list

• deal with correspondence

• collect and circulate any relevant information within the Group

• supervise the financial affairs of the Group, including all banking paperwork

• keep proper accounts that show all monies collected and paid out by the Group

(a) Any money obtained by the Group shall be used only for the Group.

(b) Any bank accounts opened for the Group shall be in the name of the Group.

8) Annual General Meeting

(a) The Group shall hold an Annual General Meeting (A.G.M.) in the month of February.

(b) All members shall be given at least fourteen days’ notice of the A.G.M. and shall be entitled to attend and vote.  The quorum for an AGM shall be 10 members.

(c) The business of the A.G.M. shall include:

(i) receiving a report from the Chairperson on the Group`s activities over the year

(ii) receiving a report from the Treasurer on the finances of the Group

(iii) electing a new Management Committee

(iv)considering any other matter as may be decided.

9) Extraordinary General Meeting

An extraordinary general meeting may be called by the Management Committee or by any group member to discuss an urgent matter, they must request the meeting through the Secretary. The Secretary shall give all members 48 hours’ notice of any extraordinary General Meeting together with notice of the business to be discussed.  All members shall be entitled to attend and vote. 

Any changes to this Constitution must be agreed by at least two-thirds of those members present and voting at any General Meeting.

The Group may be dissolved at any time if agreed by two-thirds of those members present and voting at any General Meeting. In the event of dissolution, any assets remaining after all debts have been paid shall be given to another group with similar aims.

This constitution was adopted at a general meeting of the Eston Remembrance Committee on February 2024.

Those who wish to join the Eston Remembrance Committee must do so by submitting formal interest to [insert email address] or via our Facebook page.

New members’ applications will be put forward to the Committee at the next viable meeting. A vote will be held to approve or deny new membership.

New memberships may only be considered should existing members fall below the maximum of 16.